Work with us

Alpha Pharm Pharmacies is the largest independent community care pharmacy group, where we put YOU the patient first as our primary focus. Our patient-centered care focuses on you the patient and your particular health care needs. The goal is to empower patients to become active participants in their healthcare management. We provide tailor made care that is respectful of and responsive to your individual preferences, needs and values, ensuring that patients' values guide all clinical decisions. Consult with your Alpha Clin clinic nursing sister, AlphaDoc or talk to your pharmacist, pick up your medicine, vitamins, and over-the-counter drugs all in one stop. Alpha Pharm, for a healthier South Africa across generations.

Why Alpha Pharm Pharmacies?

•  Fast access to reliable health care.

•  Effective treatment delivered by trusted professionals.

•  Involvement of, and support for, family and carers.

•  Continuity of care and smooth transitions.

•  Involvement of patient in decisions and respect for preferences.

•  Clear, comprehensible information and support.

•  Attention to physical and environment needs.

•  Emotional support, empathy and respect.

•  Independently owned, placing care of communities as first priority.

Junior Payroll & Human Resources Administrator Vacancy

Job title: Junior Payroll & Human Resources Administrator

Reporting To: Human Resources Manager

Location: Cape Town

Job type: Permanent

We are seeking a detail-oriented and proactive Junior Payroll & HR Administrator to provide essential administrative support within our payroll and human resources functions. The primary focus of this role is on accurate data capturing, maintaining employee records, managing pay-related queries, supporting payroll inputs, and general HR administrative duties.

Role and Responsibilities

• Ensure adherence to company personnel policies and procedures in all administrative tasks.
• Maintain and update employee records on VIP (SAGE) including new hires, terminations, and changes in employment status.
• Capture and manage all leave transactions; maintain the leave module on VIP.
• Assist with payroll-related administration including capturing of fines, commissions, danger allowances, and other variable inputs.
• Respond to and resolve payroll-related queries in a timely and professional manner.
• Process new hires, terminations, and all relevant payroll changes on VIP, Oracle, S-Qube etc.
• Provide administrative support for employee benefits such as provident fund and medical aid updates.
• Complete and submit UIF documentation in line with legal requirements.
• Assist with Employment Equity reporting and ensure accurate data capture for submission to the Department of Labour.
• Coordinate training logistics, including booking courses, tracking attendance, and processing related invoices.
• Maintain systematic and confidential filing of all HR and payroll documentation.
• Monitor and manage the functionality of the clocking system (e.g., S-Qube), and prepare accurate timesheets for payroll processing.
• Provide backup support for payroll processing when required. • Handle employee inquiries regarding salaries, tax withholdings, and benefits.
• Support general HR administrative tasks as needed.

Experience and Qualification Required

• National Diploma or Bachelor's degree in Human Resources, Payroll Administration, Accounting, or a related field
• Minimum of 1–2 years’ experience in a payroll and HR administrative role.
• Solid working knowledge of VIP SAGE Premier or SAGE 300 Payroll & HR systems (essential).
• Familiarity with South African labour legislation including BCEA, LRA, and relevant statutory requirements.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Understanding of Time and Attendance systems such as S-Qube (advantageous).
• Experience in a pharmaceutical environment (advantageous).

Required personal attributes, competencies and skills

• Proven experience as a Payroll Administrator or similar role.
• Knowledge of payroll processes, tax regulations, relevant legislation, and labor laws.
• Experience using payroll software is a non-negotiable requirement (e.g., VIP SAGE Premier or SAGE 300 etc.).
• Strong attention to detail and accuracy in data entry.
• Strong communication and problem-solving abilities.
• Ability to handle sensitive information with confidentiality.
• Excellent verbal and written communication skills.
• Ability to work under pressure, and meeting tight deadlines.
• Integrity and ethics beyond question.

Suitably qualified applicants are invited to submit their CVs by hand on or send an email to khanyisile.sangweni@alphapharm.co.za by 26 May 2025 after having informed their direct line manager. Candidates to specify which position they are applying for in the subject line of their emails. No relocation assistance. Only short-listed candidates will be interviewed. Please note that if you have not heard from the HR department within 30 days of this advert closing, your application has unfortunately been unsuccessful